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How do I connect QuickBooks (Online and Desktop)?

Online connects with a secure authorisation and webhook; Desktop connects through the Web Connector file.

Both editions of QuickBooks can fiscalise automatically — the setup differs because Online is cloud and Desktop is on your machine.

QuickBooks Online

  1. In the portal open Integrations → QuickBooks Online and click Connect.
  2. Approve access to your QuickBooks company.
  3. Map your QBO tax codes to ZIMRA tax classes once.
  4. Create an invoice in QuickBooks — it fiscalises automatically via the webhook.

QuickBooks Desktop

  1. Open Integrations → QuickBooks Desktop and download the .qwc file.
  2. In QuickBooks, open the Web Connector and Add an Application, selecting the .qwc.
  3. Paste the connector password shown in the portal.
  4. Set the auto-run interval; the connector then polls for new invoices and fiscalises them.

Good to know

  • Make sure your QuickBooks items carry an HS code (or map a default) so lines pass validation.
  • Keep the machine running QuickBooks Desktop online so the Web Connector can reach PI Fiscal.
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